Plan Resources with the Capacity Planning Template

About this template

The Capacity Planning Notion template is designed to help teams gauge and strategise work distribution and future workload. It consists of a four-step guide that encourages team members to list their weekly tasks and the time spent on each. This aids in creating a snapshot of individual and team capacity.

• Individual Time Allocation: Each member lists their weekly tasks, the hours required, and the percentage of time spent on each task.

• Team Capacity for Project: This section aggregates the team's capacity, breaking it down by role and individual. It shows the percentage of time and hours each member can allocate to the project.

The template aims to provide a comprehensive view of how team members are spending their time, allowing for better project planning and resource allocation. It's particularly useful for sprint planning sessions and can be revisited periodically to adjust plans as needed.

Key features

• Four-step team facilitation guide
• Individual task and weekly-hours table
• Percentage-of-time calculation field
• Team capacity by role and person
• Weekly project-hour totals

What's included

• Execution guide for running the activity
• Individual allocation table for team member, task and hours
• Calculated percentage-of-time field
• Team capacity table by name, role and weekly allocation
• Weekly project hours and role totals

Use cases

• Sprint planning
• resource allocation
• workload balancing

Who it’s for

• Operations managers
• Resource planners
• Delivery leads
• Team coordinators